Facebook Executive Assistant in London, United Kingdom
Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities - we're just getting started.
Facebook is seeking an experienced Executive Assistant to support two Directors, in addition to being a lead of a team of executive assistants.
In this role, you’ll leverage your talents as a masterful problem-solver and a strong organizational force to manage complex calendaring and heavy travel planning. You’ll use your exceptional communication and planning skills to build community within an organisation with multiple Product teams, foster great collaboration between executive assistants, and facilitate relationships across the larger Facebook ecosystem. You’ll exercise good independent judgement to independently assess your role in light of the needs of the organisation and proactively adjust your priorities and approach.
This position is full-time.
Coordinate internal and external meetings for multiple executives, including attending all leadership meetings, offsites, taking notes, proactively following-up on action items
Manage hectic and complex calendars
Prepare expense reports and purchase requisitions
Coordinate both domestic and international travel arrangements
Organize space planning and large offsite events
General office duties as needed
Build cross-functional relationships between departments
Provides onboarding support to new hires (may include: org/team overview, training, sharing resources)
Models core Admin behaviors and encourages others to do the same
Plan and lead activities that build team admin community (may include: facilitates team meetings and trainings, ensures information is cascaded to the executive assistant team, etc.)
Provides coaching to and support for other executive assistant team on the team or across other teams
Is primarily responsible for coordinating coverage support across the executive assistant team, as well as ensuring workload is balanced and areas of org responsibility is distributed fairly
Maintains partnership with HRBPs, XFN Product Leads
6+ years of experience providing administrative support to 1 or more executives
6+ years of experience coordinating travel logistics on behalf of 1 or more executives
6+ years of calendar management and expense report management experience for 1 or more executives
Experience prioritizing multiple projects
Experience with Microsoft Office