Facebook Executive Assistant in London, United Kingdom
Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities - we're just getting started.
Facebook is seeking an experienced Executive Assistant to support two senior leaders within the Sales Organization, with a focus on the Agency and Media landscape.
The ideal candidate will be a masterful problem-solver and an organisational expert who thrives when juggling multiple complex calendars and projects. We’re looking for an enthusiastic self-starter with the ability to operate effectively in an ambiguous, “start-up” environment. They will have exceptional communication and diplomacy skills who can act as a cultural ambassador, supporting co-operation between cross-functional teams - building relationships across multiple functions within the Facebook ecosystem.
Provide a high level of administrative support to two busy leaders, along with every day operational support to the Sales organization
Perform administrative tasks demonstrating attention to detail in relation to calendar management, travel planning and expenses, tracking last minute conflicts and changes in a timely manner
Ability to manage several time zones, and all relevant comms, travel and cultural expectations that come with it
Organise and manage team off-sites, events, and activities for the Director's team, the leadership team and org. Follow and maintain budgets, research best options, coordinate the logistics including meals, transportation, onsite activities, invoices, etc
Ensure a good level of communication across the team and leadership group is maintained with the highest degree of professionalism & courtesy
Project manage different events for the leadership team
Build strong relationships with different stakeholders (Facilities, Events, Space Planning, Security, etc.) and become a POC for team inquiries
Collaborate with other admins across the business and be available to help plan team events as needed
Manage and welcome visitors from global offices and providing an ad-hoc support, if required
At least 5+ years of full-time, recent administrative experience directly supporting 1 or more Director level
Experience of supporting the leadership team within a fast paced, high-tech international team environment
Strong calendar management, travel scheduling, budgeting, project-management while supporting the growth of the sales team
Effective organisational skills, with demonstrated attention to detail and the ability to handle multiple priorities in a fast paced environment
Team player with strong interpersonal and communications skills who is able to work autonomously with little direction
Creative with the ability to generate new ideas and inspire other team members
Must be flexible and able to quickly react to last minute changes
Must be able to handle confidential information discreetly
Ability to hit the ground running and take charge of the position with a “can do” approach
BA/BS degree or equivalent