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Facebook Administrative Specialist in Mountain View, California


Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities - we're just getting started.


Facebook is seeking an early-career Administrative Assistant to join our Global Administrative Pilot team. This role will support complex and high-volume calendaring, as well as travel planning and expense reports for a number of executives.

This position is full-time and based in Austin, TX.

Required Skills:

  1. Schedule internal and external meetings for multiple executives, including recurring and ad-hoc meetings and events

  2. Coordinate attendees and meeting agendas

  3. Manage hectic and complex calendars and room bookings

  4. Prepare expense reports and purchase requisitions

  5. Coordinate domestic and international travel arrangements

  6. Support Executive Onboarding to the Global Administrative Pilot team

Minimum Qualifications:

  1. 1+ years of experience providing administrative support to 1 or more executives

  2. 1+ years of experience coordinating travel logistics on behalf of 1 or more executives

  3. 1+ years experience of calendar management and expense report management experience for 1 or more executives

  4. Experience prioritizing multiple tasks and activities

  5. Experience with Microsoft Office

  6. Experience with a Customer Relationship Management or ticketing system

Preferred Qualifications:

  1. BA/BS

  2. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

  3. Experience problem-solving

  4. Experience with organization and coordination

  5. Experience building relationships across a larger company

Industry: Internet

Equal Opportunity: Facebook is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Facebook is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.